Erath Middle School
Journey to Careers

What is Word?


Word is a word processing software.  It is used to create documents such as letters, flyers, and research papers for school. The software includes many professional-looking templates you can choose from, or allows you to design documents to suit your needs.  To get started, select a template and save it as a document.

Name the file using this format yourlastname yourfirstname new doc  Mine would be nunez tammy new doc

  1. Create a Document Using Templates and Saving your Work

Create a document using a template
  1. Select File > New to find a Word template

    A list of available Word templates is shown.

  2. Enter a template type, such as business, resume, or invoice, in the Search for online templates box. You can also look online if you don’t see a template that suits you.

    The search box for finding online Word templates is shown.

  3. Select a template thumbnail to see a larger preview. Use the arrows on either side of the preview to scroll through related templates

    Shows a Report design template preview in Word 2016.

  4. Select Create when you find a template you like.

    NOTE: If you frequently use a particular template, pin it so that it’s always there when you start Word. Point to the template in the list of templates, and select the pin icon that appears below the thumbnail in the list of templates.


Save Your Document

  1. Select File > Save or Ctrl + S. This will go to Save As if this is the first time saving the document.

  2. Select your Z:/  drive  and give your file an appropriate name.  Click SAVE to save the file. 

Create A New Document Without A Template

Create a blank document
  1. Open Word.
    Select File > New.

  2. Select Blank document.

  3. Save your Document
    1. Select File > Save or Ctrl + S. This will go to Save As if this is the first time saving the document.
      Select your Z:/  drive  and give your file an appropriate name.  Click SAVE to save the file. 

    2. Working With Text

      In the very top left corner, you can see the flashing cursor, and it's just a matter of typing away, so let's type in something like MEMORANDUM in all caps and press Return, no problem.

      Now what if you wanted to type something in the center? Notice as you move your mouse pointer around, the I-beam pointer shows you a little tip about text alignment.

      On the left half of the page, you can see the text alignment will appear to be left aligned.

      As you move to the center of the page it changes to display center alignment, and as you move way  to the right side, it turns into right alignment.

      So maybe you'd like to have the date on the right-hand side. Well, you could use some old fashioned methods like hitting the Tab key, or the Spacebar, which would be a mistake. Best way would be just to go to the right side, when you see that right-aligned icon or tip,  double-click to go right there.

      You can see I'm ready to start typing something in like today's date.

      I'm going to type in Monday, and you can see the current date actually shows up.

      I can press Enter to lock it in, and it's right-aligned.

      I'm going to press Return.

      Everything else would be right-aligned unless I go somewhere else in the document and double-click.

      Let's double-click right in the center here somewhere.

      You can see your cursor is flashing, waiting for you to type away.

      So if I wanted to type something here,

      This is filler text. You can see it's centered on my page, and I can go back over here to the left-hand side, double-click anywhere to start typing over there.

      We can actually double-click anywhere on a blank page, or any other page for that matter, to start typing.

      That's a cool feature, and not many people are aware of it.

      Let's go up to File, and Close.

      We don't need to save this, click Don't Save, and we're back to the last document.

      Now obviously if I'm ready to start typing in this document, I just click where I want to type.

      Automatically when you click somewhere in existing text and start typing, it's inserted, and the rest of the text is pushed aside to make room.

      In other words, you're not typing over content by default.

      If you wanted to, well, you just select that content, and start typing right over it.

      I think that should be North, double-click South to select it, and type in North.

      So when it comes to inserting text, well, a new blank document leaves your cursor flashing, waiting for you to start typing, but it's good to know you can double-click anywhere on a page to start typing, and with existing text, you're automatically inserting that, not accidentally typing over content that you want to keep.

      Now when it comes to selecting text, we already know we can click and drag, we can double-click, there are many other options when it comes to selecting text


Open, Switch View and Close Document

Go directly to the File tab, click Open, select Browse. 
That allows us to go browsing all locations whether they be online or locally on our hard drive.

Select it and click Open.

So this document opens up. And as we scroll down, you can use your wheel mouse or the scrollbar. You can see it's multiple pages. And in fact, if we look at the bottom left-hand corner, seven pages in all.

So we can continue to view the document, scrolling this way, getting a feel for the layout of the document, the formatting, etc.

If you're more interested in just reading the document, you can switch modes.

Let's start by going to the View tab.

You'll notice in the Views section, we have a number of different options like Read Mode. Give that a click.

Now in Read Mode, you're not actually editing your document.

You're just looking at it, and you're probably looking at it in a different way.

There's no scrollbar to scroll up and down. Instead, we're going to be moving left to right so we have a button on the left for navigating and a button on the right.

You'll also notice the number of pages has jumped.

As we click that navigation button, we're going to move from left to right through the content.

You could go up to the View menu.

Notice there's no ribbon across the top.

But from the View menu, we can go down to Layout and see that we're actually using something called Column Layout.

Better suited for reading, but we can switch to Paper Layout if you prefer that traditional view and using a scrollbar to scroll vertically through the document.

So it's very similar to Print Layout except that we can't do document editing.

If you want to, you would go back to the View menu and choose Edit Document.

That switches you back to Print Layout.

Or, if you prefer, go down to the bottom right-hand corner and you'll see that Print Layout mode can be selected from here as well. Give it a click.

Alright, let's go up to File.

To close a document, we simply select Close from backstage view.

If you have made changes to your document, you'll be prompted to save them.

If you didn't it simply closes up the file and takes you to any other open files where you left off, in this case our new blank document.


Up Next you will learn to:

Add and Edit Text

Change Text Case

Using Word Art

Adding Shapes

Formatting Shapes and Text Boxes